Reprint/Reexport Notices from an Earlier Run
The Reprint a Notice utility lets you reprint or reexport all or part of an earlier notices run. Reprinting is typically used when part of a print job failed to print properly.
To reprint the notices of a prior run, you need
to know:
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The notice type that you want to reprint.
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The date when the notices were originally printed (and a database update recorded the notice in voter records).
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To reprint a portion of the run, the voter ID numbers of the voters whose notices you want to reprint.
The database records that make reprinting possible are maintained in the notices table, but not indefinitely. The Monthly Database Cleanup utility removes the records of notices that were printed more than two months prior. So, if you are attempting to reprint a run older than two months, it might not be available.
To reprint notices from an earlier run:
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Go to PRINTING > Notices Queue > Utilities and click Reprint a Notice.
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On the first tab of the Reprint Notices, Labels or Cards dialog, highlight the notice in the Notice Type list. If you know the date when the notices were printed, you can enter it in Date Printed, but this is not required unless the original run was more than two weeks ago. Click Next Step.
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On the second tab, you'll see the previous runs for the notice, either for the selected date, if you entered one, or for the past two weeks if you did not. Highlight the date and time of the run you want to reprint and click Next Step.
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On the third tab, a list of the voters whose notices were printed/exported in the run appears. They are listed in the order printed in the original run.
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To limit the reprint to a contiguous range of voters in the list, highlight the first voter you want to reprint, scroll down to the last voter to reprint, hold down the Shift key, and click the last voter. This selects all the voters between and including the first and last voter in the range. Optionally, you can enter voter IDs in the Start Voter ID Number and End Voter ID Number fields.
To reprint voters that are not listed contiguously, select the first voter and while holding down the Ctrl key, select other voters.
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To export the notices to a text file for a commercial printer, select Export to External Printing Service.
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Click Start Reprint to print the selected items. You are not prompted to update the database, as you are for the initial printing/exporting, because this was done in the initial run.
Does reprint include changes you make to voter records since the last print?
It depends on the field that you change. Some fields—like the voter's address—are reprinted with the most current information. In other cases, the Reprint a Notice program looks at the database and will pick up any updates.
Consider calling VR Systems before proceeding with a reprint to determine your best option. If we conclude that a new print run, rather than a reprint, is required, we also consider the note that was inserted in the voter's record by the first print run indicating they were sent the notice. A second print run will add another note, so one of those notes must be removed.
